Guidelines

Download the guidelines here (pdf file)

Guidelines for posters and oral communications

Contributions to the conference can be presented either as a poster or as an oral communication (invited or offered). Please find below some guidelines and recommendations.

Poster communications

Poster format

The maximum poster size is 140 cm (height) x 100 cm (width). The posters should be mounted with pins. Pins will be available at the conference venue.

Poster structure

Your poster must contain the following elements: Title, author(s) and institution (positioned at the top); a brief introduction, methods, results and conclusions (positioned further down the poster).

Visual presentations, e.g. graphs, histograms and photographs, are strongly encouraged.

A photograph at the top right-hand corner of the poster would help the audience to identify the presenting author.

Lettering

Guidelines for minimum font sizes (letter height) are as follows:

Poster title: 20 mm
Author(s), institution: 13 mm
Headings: 13 mm
Body text: 9 mm

Poster presentation

The poster should be mounted in the poster hall according to an identification number. Information on your poster location will be made available at the conference information desk.

Authors will have to be present in front of their posters according to the conference programme/itinerary to answer questions regarding their poster.

The posters should be dismantled on Thursday 12 June at 14.00 at the latest. The organisers take no responsibility for posters left behind.

Oral communications

Communication support

In each presentation room, a video projector and computer will be made available for showing Power Point presentations.

We will only use PC computers (no Mac!), Windows XP and Power Point software (Office 2003 release – or older), so please provide us with a file compatible with these materials.

Communication of your file

When registering, please bring your file as an USB stick and inform the organisers at the reception desk that you want to unload your file and test whether your presentation works satisfactorily on the computers at the conference centre. Please take care to protect against any viruses.

If you will have your oral presentation already on Monday 9 June, please provide us with your file at least one week before the beginning of the conference. You can send your file to us by e-mail (Daniel.Hellsten@adm.slu.se) or by regular mail (USB stick or CD to: EGF 2008, c/o Daniel Hellsten, SLU, Undervisningsplan 8, Box 7003, SE-750 07 Uppsala, Sweden).

Duration of the communication

In plenary sessions, each invited keynote presentation must not last longer than 20 minutes, followed by an 8 minute discussion.

The offered, short oral communications must not last longer than 10 minutes, followed by a 3 minute discussion.

Chairperson

Each session will be chaired by a chairperson who will introduce the speakers and initiate discussion. The chairperson will be asked by the Organising Committee to strictly respect the time schedule.

Language

Your communication must be given in English. Remember that most participants do not have English as their mother language; therefore please speak slowly and clearly.